Ready to Register?
Registration Opens January 15th, 2025
2025 Summer Camp Dates
- Catoctin, Opequon,
& Shiloh Session One:
June 28 – July 12Kindling Session A:
June 28 – July 5- Session Two:
July 13 – July 26 Session Three:
July 27 – August 10Kindling Session B:
July 27 – August 3
- Teen Adventure (Year 1) &
TA Leadership Training (Year 2) - Main Session:
June 28 – July 20 - Session Two:
July 13 – July 26 Session Three:
July 27 – August 10Kindling Session B:
July 27 – August 3
*Kindling Sessions are offered for 9 or 10 year old campers at Catoctin, Opequon, and Shiloh. They’re very much still full blown overnight camp programs, geared toward letting your family see if our programs are the right fit for your camper. Campers 11 years or older are not eligible for Kindling Sessions.
If you have any questions about the summer calendar, deposits, tuition, or financial aid, please do not hesitate to contact us.
Deposits, Cancellations, & Refund Policies
Before May 15: $250 deposit is required upon registration.
After May 15: full tuition is required upon registration.
- Deposits are non-refundable, unless you are requesting reduced tuition through the Sliding Scale or other means.
- Unpaid balances for any and all family members must be reconciled in order for a camper to be registered.
- No tuition reduction will be made for a late arrival or an early departure.
- Payment can be made by credit card through our online registration system, or by check through the mail.
Registration cancellations made before April 1 are eligible for a tuition refund, except for the non-refundable deposit.
Families are responsible for the full amount of tuition if a cancellation is made after April 1, except in cases of severe illness, injury, family emergency, or other extenuating circumstance.
- Families who request reduced tuition through the Sliding Scale have two weeks from confirmation of their rate to accept and confirm registration, or to withdraw their registration and receive a refund of the deposit.
- There will be no refund if a camper is asked to leave during the session for an infraction of a camp rule, for disruptive behavior, or if a camper is voluntarily withdrawn.
Sliding Scale FAQs
Why did you make this change to the sliding scale?
For the past three years we’ve had a Sliding Scale with an “Operating Cost” level that represented our break-even per-camper number, and a “Full Cost” level that represented the per-camper cost if we were to include necessary and essential medium- and long-term investments. We then sought to fundraise to offset the financial aid given to families through the lower three levels of our Sliding Scale.
We’ve realized that it is better – more sustainable, more predictable, and more tangible – if we build the possibility for donations into the sliding scale, and have those donations align with the financial aid we then give out through this sliding scale tuition system. And then, separately, we will focus our other fundraising efforts on financing those medium- and long-term investments.
Ultimately, families should not see nor feel much difference in how the Sliding Scale functions, but with more clarity and transparency we will hopefully continue to combine radically equitable access to our transformational camp program, with a more predictable and sustainable financial model that allows us to keep doing this good and essential work.
What should I pay?
We ask that each family will use our community’s core values of Integrity, Community, Equity, and Stewardship when they choose how much to pay. Our trust in our families enables us to accept camp registrations and sliding scale decisions on the honor system, as we work together to make camp possible for everyone. We know that overnight camp is expensive, but we think it is worth it, and we want it to be an experience that’s accessible for as many campers and families as possible.
Please use our “How Much Should You Pay?” guide to help decide which bracket is a good fit for your family. Keep in mind that we offer convenient interest-free payment plans as well. We also ask that returning families pay the same or more as previous years, unless you have a significant change in circumstances.
Are spaces in the Supported Levels limited?
Spaces for campers paying less than the Operating Cost Rate ($1375 per week) are available on a first-come, first-served basis. If spaces are no longer available in the bracket you’ve chosen, your camper will be placed on a wait list. Families paying at the Supporter Level will expand our ability to register families paying less than the Operating Cost Rate, and we will create additional spaces in Supported Level I and Supported Level II. Thanks to the generosity of our families and our community, we’ve historically been able to make sure no-one is turned away for financial reasons.
What if I pay more than the “Operating Cost” rate?
Tuition paid above the “Operating Cost” rate of $1375 per week will be officially documented as a non-refundable tax deductible donation to the Baltimore Yearly Meeting Camping Program. We track these donations to offset campers paying less than the Operating Cost. You will receive a receipt with your registration confirmation email to use for tax purposes. Around 30% of families are able to contribute more than the Operating Cost rate, which allows us to extend our scholarship budget to support more families with greater financial needs.
Who receives the Supported Level rates?
Around 40% of campers at BYM Camps pay less than the Operating Cost of camp. Some families just need a little assistance to make camp feasible, while others require full scholarships. BYM Camps does its best to work with social service agencies, as well as individual families, to register youth who are in foster care, youth who are refugees or New Americans, youth from historically marginalized communities, and other kids who may have less access to summer camp.
How do you use my tuition dollars?
We’re so glad you asked! The majority of tuition dollars are for the salaries and benefits of our staff. The second largest line item is upkeep for our four camp properties, including both the land, and the buildings and equipment that are on it. The third largest item is food and food service, and the fourth is supplies and equipment for our programs. BYM Camps does not make a profit beyond what is needed to save for future needs.
Will what I pay impact my child’s camp experience?
No. Tuition amounts are confidential and will not impact your child’s experience.
I can’t pay the minimum amount. What are my options?
Please give us a call or email. If there are adequate funds available, we will do our best to get your child to camp! Keep in mind that we offer interest-free payment plans.
Are there other ways to get help paying for camp?
Many churches, Quaker meetings, schools, community groups, and clubs offer scholarships for campers. Often school guidance counselors can give advice about where to find other help paying for camp. BYM Camps is happy to work with social service agencies to make camp a possibility.
Is there still a Sliding Scale Family Worksheet?
No, but we trust that families will use our community’s core values of Integrity, Community, Equity, and Stewardship when they choose how much to pay. We will follow up with a family if we have any questions about their registration.
Are there payment plans available?
Yes! After selecting your tuition level and completing the other parts of the registration process, you will be able to select among several different payment schedules, including “Pay in Full” or “Monthly Payment Plan”. All balances must be fully paid by May 15th, unless arranged otherwise with the Program Manager.
Okay, I’m ready! Where do I click to register?
Gender-Inclusive Summer Camp
All of the BYM Camps are gender-inclusive, and our community (and by extension, our registration system) is not divided by an individual’s sex assigned at birth. Instead, we support each community member to be in housing that most aligns with their gender identity. BYM Camps includes non-binary and transgender staff and youth, and we work to model inclusivity in many ways, and invite all community members, as they feel comfortable, to share their gender pronouns. BYM Camps is a community where campers and staff use the full spectrum of gender pronouns and identify with the full non-binary spectrum of gender.
To learn more about what gender looks like at BYM Camps, click here.